Executive Assistant II

In this role, you will: 

• Calendar management: Manage and scheduling across multiple time zones, understanding the Executives’ priorities and preferences, working with discretion and the ability to prioritize. Good calendar management includes managing conflicts, planning and the ability to communicate changes promptly. 
• Travel arrangements: Arrange domestic and international travel including managing VISA applications via our travel agency for the EVP and the management team. 
• Meeting Support: Assist with the organization and content for all-hands meetings. 
• SharePoint Site/File Management: Maintain files and proactively identify opportunities for improving the efficiency of our file management based on the changes in the business/teams. 
• Internal Intranet page: Assist with any updates as necessary. 
• Event planning: Plan and coordinate team events, including set up, materials preparation and logistics with catering, facilities, and IT. 
• Expense Management: Submit Executive expenses in line with corporate guidelines. 
• Other Admin Tasks: Purchase items or gifts for the team, ensure manual mail distribution lists are up to date for the team and perform other tasks as needed by either EVP. 

• Experience in administrative support of senior level positions, preferably in technology companies and providing support to multiple executives. 
• Solid knowledge of Office 365 to an advanced level in Word, PowerPoint, Excel, and Teams. Knowledge of Asana would be useful but not essential. 
• Initiative-taker, proactive, incredibly detail-oriented, makes sure no detail slips through the cracks. 
• Comfortable interacting with all levels within the organization.  
• Ability to manage highly confidential information and sensitive situations with the utmost discretion. 
• Outgoing personality and trustworthy with strong sense of ethics. 
• Outstanding judgement and common sense. 
• Highly professional behavior always. 
• Superior interpersonal, listening, and organizational skills. 
• Ability to communicate in a clear and thorough manner to a broad range of people, gaining respect, understanding, commitment and support. 

What we offer in return is the opportunity to experience a great company culture with wonderful colleagues to learn from and collaborate with and also to enjoy:  

• Medical, dental, vision, life & disability, and financial benefits (including 401(k) retirement savings plan. Tuition Reimbursement program. Additional voluntary benefits including crucial illness/hospital indemnity, identity theft protection, auto & home insurance, legal, and pet insurance. 
• Competitive salary, bonus, and best-in-class Employee Stock Purchase Program (ESPP) with a 27-month lookback
• Flexible paid vacation time, paid day off for your birthday, and company holidays. A variety of leave plans, including Parental Leave.
• Employee Assistance Program (EAP) and an employee well-being program focusing on physical, mental, and financial health.