Manage pages and content items in status Awaiting publishing

PREREQUISITES: To have a content item or page in status Awaiting publishing or Awaiting publishing (newer than published) you must use 2 levels of approval before publishing type of workflow. To open such an item in editing mode you must be assigned as second level of approver in 2 levels of approval before publishing type of workflow. For more information, see Overview: Content lifecycle and workflow.

When you open a content item or page, which is in status Awaiting publishing or Awaiting publishing (newer than published), perform one of the following:

1. Make changes to the content item if required.
   For more information, see the respective procedure in Overview: Create content with built-in modules or Edit and delete a page.
2. Select one of the following:
   • Publish
     The content item or page is assigned status Published.

     NOTE: If you are working in multilingual mode and you publish a translation of a content item, all translations of that item are published, regardless of their current status.

   • Reject
     A window appears where you can enter reasons for rejecting the content item or page.
     When you click Reject publishing, the system returns the content item or page for editing on the previous level.
     Users assigned as approver in Approval before publishing type of workflow or as first level of approver in 2 levels of approval before publishing type of workflow can edit the item.
     The content item or page is assigned status Awaiting approval.
   • More actions
     From the dropdown box, select one of the following:
     • Save as Awaiting publishing
       Use this function if you have not finished approving the item and you want to keep its status Awaiting publishing.

       NOTE: If you have opened a page in status Awaiting publishing, there is a separate button in the toolbar for this function.

     • Publish/Unpublish on Specific Date
       A window opens, where you use the Publication date or Date to Unpublish input fields  to schedule a publishing and expiration (if any) date and time for the content item or page.
       When you select the dates, click Schedule.

       The content item or page is assigned status Scheduled.

       NOTE: You can also set a publication date in the past. If you do this the item is assigned status Published.

     • Delete
       A dialog box appears where you must confirm the deletion.

NOTE: If you have opened for editing a content item or page that has status Published or has an older published version, the system displays (newer than published) after the status of the content item or page. For more information, see Types of statuses.

The following flowchart displays all available steps when you have opened for editing a content item or page in status Awaiting publishing:

For more information about the statuses of a content item, see Types of statuses.