Sync content and pages

In addition to syncing the entire site or elements of it using the SiteSync module, you can sync only a single items or pages from the grid or publish and sync them after having edited an item or page.

This feature gives you the option to immediately sync small changes, such as typos, without having to perform a sync of the entire modules or sites. For regular syncs, use the SiteSync module.

NOTE: You can sync only items or pages that you are allowed to publish. For example, if there is an active workflow and you only have the option to send an item for approval, you do not have the option to sync the item. Items that are awaiting approval can only be published and synced if the user syncing them can skip workflow. For more information, see Define workflows.

When you want to sync a single item or page, the system also automatically syncs the following dependent structures and content:

• If you reorder a page, the new page structure is also synced.
  For example, if you move one page under another and then sync it, using Publish and Sync, the parent page is synced as a dependency of the child page.
• If the item or page has related data or related media items, they are also synced.
• If you change the permissions of an item or page and then sync it, the permissions are synced, if you have configured the SiteSync module to sync permissions.
• If on the page that you want to sync, you have a single media widget – Image, Video, or Document widget, the changes to these widgets are automatically sync, when you sync the page, using Publish and Sync.
• If on the page that you want to sync, you have added or edited an image in the text of any other widget, for example a code block, this image is automatically synced in the Images module of the target server.

IMPORTANT: If you made changes the template of a page that you want to sync, the template will not be synced, because it can affect other pages. In this case, you cannot use the single item sync. You can sync these changes using the SiteSync module or from the template page. For more information, see Page templates.

To sync a single item or a page, perform the following:

1. Navigate to the item or page that you want to sync.
   You can sync a single item or page in one of the following ways:
   • From the Actions menu in the backed page of the module.
     For example, if you want to sync a single News item, navigate to the News page and expand the Actions menu.
   • From the More Options menu when you are editing an item.
     For example, if you want to sync an Event while you are editing its text, expand the More Options menu.
2. Click Sync.
3. Confirm the sync.
   After you click Sync, a confirmation screen appears.
   The confirmation screen displays information about the dependencies that the item has. For example, if the item has a related image, it will also be synced.
   
   Depending on the items state you confirm to either publish and sync or just sync the item. For more information, see Syncing and item state, workflows .
   

   If you have configured the SiteSync with more than one target servers, a dropdown box appears on the confirmation screen where you must choose the target server where you want to sync the item.

   NOTE: If you want to sync the item to more than one server, you need to perform the procedure for each of the desired servers.

4. Click Sync or Publish and Sync, depending on the item state.
   A confirmation message is displayed in the grid or in detailed view

Items have different actions buttons and vary in the results of the sync, depending on their state. The table bellow provides an overview of the item state, action available, and the expected result of the sync.

You can select multiple items to sync them in bulk. Some of the items might not be synced, depending on their state. For more information see, Bulk Sync of items with different state.
To sync items in bulk:

1. Navigate to the page or module of the items you want to sync. For instance, if you want to sync news items, navigate to Content » News.
   
2. Select the items that you want to sync.
   
3. Click Bulk actions » Sync.
   
4. Confirm the sync. 
   When you sync in bulk, item dependencies are calculated and synced, but not shown in the confirmation screen. Bulk sync overrides item permissions.
   If you have configured the SiteSync with more than one target servers, a dropdown box appears on the confirmation screen where you must choose the target server where you want to sync the item.
   

When you sync items in bulk, some of them might not be synced or the sync result might be different than the one you expected. The table below provides an overview of what happens when you sync items in bulk.

After syncing a single item or page to a target server, the system allows you to view the status of this operation. For all the versions of an item, you can see which have been sync, when, and with which target server.

You can see this in the revision history of an item or page. For each version of an item, you have the sync information, including timestamp, sync status, and target server. If the column is empty, the item has never been synced.