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Three levels of approval workflow

Depending on the status of the item you have opened for editing, you have different options in accordance with your workflow rights.

For example, if you have opened for editing a page in status Awaiting approval and you are an approver who is allowed to skip the workflow, the tables below will list your available options, as well as the resulting status of the page, after your actions.

New items

Pages and content items: If you are creating a new item or page, you have the following options:

Available options (buttons) Resulting status
When you are not allowed to skip the workflow
  • Send for Review
 Awaiting review
  • More actions » Save as Draft

    For content items: Save as Draft

 Draft
  • More actions » Delete

    For content items: You have option More Options » Delete, only if you have already saved the item as Draft. 

 Moved to the Recycle Bin
When you are allowed to skip the workflow
  • Publish
 Published
  • Save as Draft
 Draft
  • More actions » Send for Review

    For content items: More Options » Send for Review

 Awaiting review
  • More actions » Publish/Unpublish on Specific Date

    For content items: More Options » Schedule publish/unpublish

 Scheduled publish/unpublish on...
  • More actions » Delete

    For content items: You have option More Options » Delete, only if you have already saved the item as Draft.

 Moved to the Recycle Bin

Media items: If you are uploading a new media item, such as an image, you have the following options:

Available options (buttons) Resulting status
When you are not allowed to skip the workflow
  • Upload and Send for Review
 Awaiting Review
  • Upload and Save as Draft
 Draft
When you are allowed to skip the workflow
  • Upload and Send for Review
 Awaiting review
  • Upload and Save as Draft
 Draft
  • Publish
 Published
  • More actions » Publish/Unpublish on Specific Date
Scheduled publish/unpublish on...

Items in status Awaiting review

If you are editing an item or page in status Awaiting approval, you have the following options:

Available options (buttons) Resulting status
When you are not allowed to skip the workflow
  • Send for Approval
 Awaiting approval
  • Reject
 Rejected for review
  • More actions » Save as Awaiting review

    For content items: More Options » Save as Awaiting review

 Awaiting review
  • More actions » Delete

    For content items: More Options » Delete

 Moved to the Recycle Bin
When you are allowed to skip the workflow
  • Publish
 Published
  • Reject
 Rejected for review
  • More actions » Send for Approval

    For content items: More Options » Send for Approval

 Awaiting approval
  • More actions » Save as Awaiting review

    For content items: More Options » Save as Awaiting review

 Awaiting review
  • More actions » Publish/Unpublish on Specific Date

    For content items: More Options » Schedule publish/unpublish

 Scheduled publish/unpublish on...
  • More actions » Delete

    For content items: More Options » Delete

 Moved to the Recycle Bin

Items in status Awaiting approval

If you are editing an item or page in status Awaiting approval, you have the following options:

Available options (buttons) Resulting status
When you are not allowed to skip the workflow
  • Send for Publishing
 Awaiting publishing
  • Reject
 Rejected
  • More actions » Save as Awaiting approval

    For content items: More Options » Save as Awaiting approval

 Awaiting approval
  • More actions » Delete

    For content items: More Options » Delete

 Moved to the Recycle Bin
When you are allowed to skip the workflow
  • Publish
 Published
  • Reject
 Rejected
  • More actions » Save as Awaiting approval

    For content items: More Options » Save as Awaiting approval

 Awaiting approval
  • More actions » Send for Publishing

    For content items: More Options » Send for Publishing

 Awaiting publishing
  • More actions » Publish/Unpublish on Specific Date

    For content items: More Options » Schedule publish/unpublish

 Scheduled publish/unpublish on...
  • More actions » Delete

    For content items: More Options » Delete

 Moved to the Recycle Bin

Items in status Awaiting publishing

If you are editing an item or page in status Awaiting publishing, you have the following options:

Available options (buttons) Resulting status
  • Publish
 Published
  • Reject
 Rejected for publishing
  • More actions » Save as Awaiting publishing

    For content items: More Options » Save as Awaiting publishing

 Awaiting publishing
  • More actions » Publish/Unpublish on Specific Date

    For content items: More Options » Schedule publish/unpublis

 Scheduled publish/unpublish on...
  • More actions » Delete

    For content items: More Options » Delete

 Moved to the Recycle Bin

Items in status Published

If you are editing an item or page in status Published, you have the following options:

Available options (buttons) Resulting status
When you are not allowed to skip the workflow
  • Send for Review
Awaiting review (newer than published)
  • Save as Draft
 Draft (newer than published)
  • More actions » Unpublish

    For content items: More Options » Unpublish 

 Unpublished
  • More actions » Delete

    For content items: More Options » Delete

 Moved to the Recycle Bin
When you are allowed to skip the workflow
  • Publish
 Published
  • Save as Draft
 Draft (newer than published)
  • More actions » Send for Review

    For content items: More Options » Send for Review

 Awaiting review (newer than published)
  • More actions » Unpublish

    For content items: More Options » Unpublish

 Unpublished
  • More actions » Publish/Unpublish on Specific Date

    For content items: More Options » Schedule publish/unpublish

 Scheduled publish/unpublish on.
  • More actions » Delete

    For content items: More Options » Delete

 Moved to the Recycle Bin

Items in status Draft, Unpublished, or Rejected for review

If you are editing an item or page in status Draft, Unpublished, or Rejected for review you have the following options:

Available options (buttons) Resulting status
When you are not allowed to skip the workflow
  • Send for Review
 Awaiting review
  • More actions » Save as Draft

    For content and media items: Save as Draft

 Draft
  • More actions » Delete

    For content items: More Options » Delete

 Moved to the Recycle Bin
When you are allowed to skip the workflow
  • Publish
 Published
  • Save as Draft
 Draft
  • More actions » Send for Review

    For content items: More Options » Send for Review

 Awaiting review
  • More actions » Publish/Unpublish on Specific Date

    For content items: More Options » Schedule publish/unpublish

 Scheduled publish/unpublish on...
  • More actions » Delete

    For content items: More Options » Delete

 Moved to the Recycle Bin

Items in status Rejected

An item can be in status Rejected for publishing, which means that it was rejected when it was Awaiting publishing on the second level of the workflow. If you are editing an item or page in status Rejected for publishing, you have the following options:

Available options (buttons) Resulting status
When you are not allowed to skip the workflow
  • Send for Approval
 Awaiting approval
  • Reject
 Rejected for review
  • More actions » Save as Awaiting review

    For content items: More Options » Save as Awaiting review

 Awaiting review
  • More actions » Delete

    For content items: More Options » Delete

 Moved to the Recycle Bin
When you are allowed to skip the workflow
  • Publish
 Published
  • Reject
 Rejected
  • More actions » Save as Awaiting review

    For content items: More Options » Save as Awaiting review 

 Awaiting review
  • More actions » Send for Approval

    For content items: More Options » Send for Approval

 Awaiting approval
  • More actions » Publish/Unpublish on Specific Date

    For content items: More Options » Schedule publish/unpublish

 Scheduled publish/unpublish on...
  • More actions » Delete

    For content items: More Options » Delete

 Moved to the Recycle Bin

Items in status Rejected for publishing

An item can be in status Rejected for publishing, which means that it was rejected when it was Awaiting publishing on the second level of the workflow. If you are editing an item or page in status Rejected for publishing, you have the following options:

Available options (buttons) Resulting status
When you are not allowed to skip the workflow
  • Send for Publishing
 Awaiting publishing
  • Reject
 Rejected
  • More actions » Save as Awaiting approval

    For content items: More Options » Save as Awaiting approval

 Awaiting approval
  • More actions » Delete

    For content items: More Options » Delete

 Moved to the Recycle Bin
When you are allowed to skip the workflow
  • Publish
 Published
  • Reject
 Rejected
  • More actions » Save as Awaiting approval

    For content items: More Options » Save as Awaiting approval 

 Awaiting approval
  • More actions » Send for Publishing

    For content items: More Options » Send for Publishing

 Awaiting publishing
  • More actions » Publish/Unpublish on Specific Date

    For content items: More Options » Schedule publish/unpublish

 Scheduled publish/unpublish on...
  • More actions » Delete

    For content items: More Options » Delete

 Moved to the Recycle Bin

Items in status Scheduled

Pages and media items: If you are editing a page or a media item in status Scheduled, you have the following options:

Available options (buttons) Resulting status
When you are not allowed to skip the workflow
  • Publish
 Published
  • More actions » Stop Schedule

The item returns to the status that is was when it was scheduled.
  • More actions » Save as Draft
 Draft
  • More actions » Delete
 Moved to the Recycle Bin
When you are allowed to skip the workflow
  • Publish
 Published
  • Save as Draft
 Draft
  • More actions » Stop Schedule
 The item returns to the status that is was when it was scheduled.
  • More actions » Delete
Moved to the Recycle Bin

Content items: If you are editing a content item in status Scheduled, you have the following options:

Available options (buttons) Resulting status
  • Stop Scheduling
 The item returns to the status that is was when it was scheduled.
  • Publish
 Published
  • Save as Draft
 Draft
  • More Options » Schedule publish/unpublish
 Scheduled publish/unpublish on...
  • More Options » Delete
 Moved to the Recycle Bin

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